{"id":615,"date":"2026-07-05T22:00:17","date_gmt":"2026-07-05T22:00:17","guid":{"rendered":"https:\/\/fruitask.com\/blog\/maximize-your-file-management-with-fruitask-storage-choose-control-and-collaborate\/"},"modified":"2026-07-05T22:00:17","modified_gmt":"2026-07-05T22:00:17","slug":"maximize-your-file-management-with-fruitask-storage-choose-control-and-collaborate","status":"publish","type":"post","link":"https:\/\/fruitask.com\/blog\/maximize-your-file-management-with-fruitask-storage-choose-control-and-collaborate\/","title":{"rendered":"Maximize Your File Management with Fruitask Storage: Choose, Control, and Collaborate!"},"content":{"rendered":"<h2>Fruitask Storage<\/h2>\n<p><strong>Where your uploaded files live \u2014 attachments, images, cover media, and exports \u2014 with a choice of storage providers and public\/private control.<\/strong><\/p>\n<h2>Overview<\/h2>\n<p>Whenever you upload a file in Fruitask (a row attachment, a chat file, a note image, a calendar event cover, an automation export), it\u2019s saved through Fruitask Storage. By default, files live in Fruitask\u2019s own storage, but you can <strong>bring your own<\/strong> storage provider so files live in an account you control.<\/p>\n<h2>Key Capabilities<\/h2>\n<h3>Storage Providers (Your Choice)<\/h3>\n<p>Set your provider in <strong>Account \u2192 Storage<\/strong>:<\/p>\n<ul>\n<li><strong>Fileko<\/strong> (Fruitask\u2019s built\u2011in storage, the default)<\/li>\n<li><strong>Cloudinary<\/strong><\/li>\n<li><strong>Cloudflare R2<\/strong><\/li>\n<li><strong>Google Drive<\/strong><\/li>\n<li><strong>OneDrive<\/strong><\/li>\n<li><strong>Dropbox<\/strong><\/li>\n<\/ul>\n<p>When you choose an external provider, your uploads are stored there using the credentials you configure, and Fruitask references them.<\/p>\n<h3>Public vs. Private Files<\/h3>\n<ul>\n<li>Files can be <strong>public<\/strong> (shareable via a direct link) or <strong>private<\/strong> (access\u2011controlled with temporary signed links).<\/li>\n<li>You can switch a file between public and private after upload.<\/li>\n<\/ul>\n<h3>Where Files Come From<\/h3>\n<ul>\n<li><strong>Row attachments<\/strong> in tables<\/li>\n<li><strong>Chat<\/strong> attachments<\/li>\n<li><strong>Note<\/strong> images<\/li>\n<li><strong>Calendar event<\/strong> cover media<\/li>\n<li><strong>Automation<\/strong> outputs (e.g., exported data, AI\u2011generated images)<\/li>\n<\/ul>\n<h3>Viewing Files<\/h3>\n<p>A built\u2011in <strong>file viewer<\/strong> previews common file types without downloading.<\/p>\n<h2>Storage Limits &#038; Usage<\/h2>\n<ul>\n<li>Each account has a <strong>storage limit<\/strong> and tracks <strong>storage used<\/strong>.<\/li>\n<li>Limits depend on your <strong>plan<\/strong> (Free\/Pro\/Team\/Enterprise).<\/li>\n<li>Storage limits apply to <strong>Fruitask\u2019s built\u2011in (Fileko) storage<\/strong>. If you connect your own provider, capacity is governed by <strong>that<\/strong> provider\u2019s account, not Fruitask\u2019s limit.<\/li>\n<\/ul>\n<h2>File Size &#038; Type<\/h2>\n<ul>\n<li>The default maximum upload size is large (up to ~100 MB per file in general uploads).<\/li>\n<li>Specific features set their own rules \u2014 for example, <strong>Calendar event covers<\/strong> allow up to <strong>4 files of 50 MB each<\/strong> and accept only <strong>images, GIFs, and videos<\/strong>.<\/li>\n<\/ul>\n<h2>Where to Find It<\/h2>\n<ul>\n<li><strong>Provider settings<\/strong>: Account \u2192 Storage.<\/li>\n<li><strong>Files<\/strong> appear wherever you uploaded them (tables, chat, notes, calendar) and in the file viewer.<\/li>\n<\/ul>\n<h2>Requirements &#038; Access<\/h2>\n<ul>\n<li>You must be signed in to upload.<\/li>\n<li>Using an external provider requires entering that provider\u2019s credentials in your account settings.<\/li>\n<\/ul>\n<h2>Limits &#038; Notes<\/h2>\n<ul>\n<li>If you switch providers, <strong>new<\/strong> uploads go to the new provider; existing files keep their original location.<\/li>\n<li>Private files use temporary links that expire and can be refreshed.<\/li>\n<\/ul>\n<h2>Tips<\/h2>\n<ul>\n<li>Teams that need large capacity or data residency control should <strong>connect their own provider<\/strong> (e.g., Cloudflare R2 or Google Drive).<\/li>\n<li>Keep sensitive documents <strong>private<\/strong>; only make files public when you intend to share a link.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Fruitask Storage Where your uploaded files live \u2014 attachments, images, cover media, and exports \u2014 with a choice of storage providers and public\/private control.&hellip;<\/p>\n","protected":false},"author":1,"featured_media":614,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4],"tags":[],"class_list":["post-615","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-fruitask"],"_links":{"self":[{"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/posts\/615","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/comments?post=615"}],"version-history":[{"count":0,"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/posts\/615\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/media\/614"}],"wp:attachment":[{"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/media?parent=615"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/categories?post=615"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/fruitask.com\/blog\/wp-json\/wp\/v2\/tags?post=615"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}