Having easy access to knowledge is the name of the game. Knowledge base platforms have become like trusty tools in a toolbox. They help businesses sort, handle, and share vital information. So not only do they supercharge your team’s efficiency but also give your customers the power to find answers all on their own.

Now, in 2023, the market is flooded with options for knowledge base software. So, it’s vital for managers to keep their finger on the pulse and know the best choices out there. In this article, we’ll dive into the realm of knowledge base management, explore the top 10 knowledge base platforms, and chat about how to seamlessly blend them with your project management platform.

A Quick Guide to Knowledge Base Management

Before we jump into the list of the best knowledge base platforms, let’s take a moment to dig into the benefits of knowledge base management.

A knowledge base is like the heart of your information universe, a place where you store articles, documents, FAQs, and more. It’s where your users, whether they’re in-house team members or customers, can easily find answers to their questions and solutions to their problems. 

Here’s why it’s a big deal:

  • Efficient Information Retrieval: Knowledge bases are the express lanes to finding the info you need, pronto.
  • Self-Service Support: Your customers can become DIY masters, slashing the need for support requests.
  • Training and Onboarding: They’re great for getting your team up to speed or helping new recruits find their way.
  • Consistency: Everyone gets the same, accurate information, whether they’re on your team or part of your loyal customer base.

Now, if you’re on the hunt for some of the best knowledge base software, here’s a quick checklist to keep in mind:

  • User-friendly interface
  • Rock-solid search functionality
  • Neat categorization and handy tagging
  • Trusty version control
  • Analytics and reporting for staying on top of things
  • Nifty integration capabilities to keep your workflow smooth.

Top 10 Knowledge Base Software

Now that we’ve covered the basics, let’s explore the top 10 best knowledge base platforms for 2023.

PlatformPriceFree TrialKey Features
Zendesk$55 per agent/month (Billed annually)14 daysUser-friendly interface, analytics, integrations
Guru$25 per user/month30 daysKnowledge validation, integrations, accuracy control
Obsidian$50/user per year.14 daysPersonal knowledge management, note-taking
HelpJuice$120 per month (up to 4 users)14 daysPowerful search, customization, and analytics
Fruitask$0 per user/month (can upgrade for up to $3.5)UnlimitedAll-in-one workspace, flexibility, databases
Bloomfire$25 per user/monthNot availableCollaboration, content sharing, engagement
Confluence$0 per member/month (limited features)7 daysIntegration with Atlassian tools, documentation
InSidedRequest a quoteNot availableCommunity-driven, user engagement, collaboration
Document360$199 per project/month15 daysVersion control, markdown support, API integrations
Help Scout$20/user per month.15 daysCustomer support focus, simplicity, excellent support


If you’re after a solid knowledge base solution, Zendesk has your back. It’s a customer support platform that not only offers robust features but also plays nice with its support tools. Plus, it’s got a user-friendly interface, analytics, and customization options in its arsenal.


Need to make sure the info in your knowledge base is as accurate as it gets? Guru is one of the best knowledge base platforms for you. It’s all about knowledge validation and verification. And the cherry on top? It plays well with popular workplace apps like Slack and Trello.


While not your typical knowledge base software, Obsidian is making waves for its note-taking and organization skills. If you’re into personal knowledge management, this tool is your new best friend.


Easy peasy is the name of the game with HelpJuice. This user-friendly knowledge base software comes with a powerful search engine, customization options, and analytics. It’s designed for non-techy folks to create and manage content effortlessly.


The ultimate all-in-one workspace, Fruitask can also moonlight as a knowledge base. Its flexibility lets you create a wide range of documents and databases, making it perfect for various knowledge management needs.

A bonus is its affordable price. You can even get it for free without a limited number of free trial days!


If teamwork and content sharing are your jam, Bloomfire is your go-to. This knowledge sharing platform is all about collaboration and insights sharing among your team members.

Confluence (by Atlassian)

Developed by Atlassian, Confluence is a hit among software development and IT teams. It integrates like a dream with other Atlassian products, making it the complete package for project management and knowledge base needs.


For companies looking to build and manage customer communities, InSided has your back. It’s all about community-driven knowledge base software, promoting engagement and collaboration among users.


If you’re a stickler for documentation, Document360 is your new best friend. With features like version control, markdown support, and API integrations, it’s the go-to for businesses that take documentation seriously.

Help Scout

A customer support platform with a knowledge base feature, Help Scout is known for its simplicity and top-notch customer support. It’s perfect for businesses that want to deliver stellar customer service. 

Integrating Knowledge Base with Your Project Management Platform

Bringing your knowledge base and project management platform together is like a match made in productivity heaven. It’s a game-changer that can supercharge your workflows and teamwork.

Luckily, many of the best knowledge base platforms nicely with popular project management tools like Trello, Asana, and Jira. With this integration, you can easily connect relevant knowledge base articles to your ongoing projects. 

The Bottomline, Verdict, and Final Reminders

Knowledge base platforms are like your trusty sidekick, essential for keeping your information in check and delivering top-notch customer support. These 10 knowledge base software solutions we’ve covered here bring a variety of features and capabilities to the table, catering to the diverse needs of businesses in 2023.

When you’re on the hunt for the perfect knowledge base platform, take into account factors like the size of your organization, the nature of your content, and how much customization and integration you desire.

Remember, your knowledge base isn’t a stagnant pool; it’s a living, breathing resource that should be regularly nurtured and improved to bring maximum value to your team and customers.